16th Annual SWFL Peace Day Celebrations Peace Exhibitor Application
You are cordially invited to the best celebration and event of the year!!! Here we are...getting ready for the 16th Annual Peace Day Celebration! 16 years in the making and this year we are changing it UP A BIT! Due to Hurricane Ian, Wa-ke-Hatchee Park is still closed, so we are moving Peace Day, closing down Cottage Street in downtown Fort Myers, and hosting a community Peace Day Block Party!! Our theme this year is Wage Peace: Flow with It! Grow with It! Join us as we keep the theme of Peace in mind as it is our most heartfelt joy to set the intention to make this years Peace Day the best ever! We are excited to get back to the grassroots feel of our annual Peace Day Celebration and look forward to seeing you there in September! Here are the details and Peace Exhibitor application to be filled out and returned to secure your spot!
Date and Location: Sun., September 24, 2023, from 10am-5pm at Cottage Street, Fort Myers, FL 33901
Set-Up /Break-Down: 8:00 am on the morning of the event with everything ready to go by 9:30am. This includes moving all cars/vans/trucks to the parking provided. Florida is on EST. Booths are to remain open until after close of event @ 5:00 pm. Vendor is responsible to remove booth equipment & supplies, leave space clean, and dispose of any trash in designated receptacles.
Booth Donations: Peace Exhibitors: $80 Grandfathered Peace Exhibitors who have vended since year 1: $70 Non-Profit Organizations: $50 donation Food Vendors: Deposit when submitting application plus 16% of total sales minus the prepaid deposit will be due @ close of event.
Booth Information:
You may sign up anytime between now and September. Booths will be assigned as long as there is availability in your category. A completed registration form and donation in full is required to hold your space. All products/services must be approved by the event coordinators.
No booth sharing will be allowed without the event coordinators prior approval. Please contact us if you want a combination booth.
Booth assignments are on a first come-first served basis. Book early to guarantee your space.
Your donation is for a 10 x 10 space only. You must provide a table and chairs, and it is suggested you also bring a shade tent. All items, including signs and advertisements, must fit within the area of your booth.
When you arrive on Cottage Street, we will help you find your spot. Once you unload, you must immediately move your car to the designated vendor parking area. Onsite electricity is not available except to the music area. If you plan on using any type of generator, etc., please let us know so we can plan accordingly. Generators should be non-disruptive to the vibe.
All exhibitors are responsible for keeping their booth space clean and attractive.
No soliciting anywhere on the premises except at your booth.
Exhibitors may not display any object that would be considered offensive or in poor taste and agree to remove said object(s) if asked to do so by event coordinators.
NO FOOD OR DRINKS ARE TO BE SOLD UNLESS YOU ARE A FOOD OR DRINK VENDOR.
Sub-letting of your booth is not permitted. If you cannot make the show for any reason, you may NOT find a replacement for your space. Booth payments may be paid by cash, check, or money order.
All Exhibitors are considered independent contractors, and all necessary permits, licenses, insurance, credentials and taxes are the sole responsibility of all participants. Each exhibitor is responsible for the security at their booth during event hours.
Alcoholic beverages, illegal substances, or illegal activities are not permitted on premises.
Booth cancellation/refund policy, depending upon circumstances, is 50% refund before September 1, 2023, if the event coordinator can fill the spot left vacant from the waiting list. After September 1, 2023, no refunds under any circumstances.
Coordinators expect and require all exhibitors to always behave in a professional and ethical manner. If an exhibitor is asked to leave, all fees, deposits, and payments are forfeited, and they may be prohibited from participating in future events.
In the event that a show becomes unusable or cancelled due to weather or causes not within our control, exhibitors release coordinators from all claims, damages, or loss. Coordinators assume no risk.
By acceptance of this agreement, the Exhibitor agrees to hold harmless Zachari VanDyne, CasaShanti LLC, the City of Fort Myers, or any sponsors from any and all liability for damage, injury, or loss to any person, property, or goods, which may arise during or as a result of this event.
16th Annual SWFL Peace Day Celebration Registration Form
Make donations payable to: CasaShanti LLC and mailed to 2052 Cottage St. Ft. Myers, FL 33901. Please write or print clearly. Read terms & conditions and sign registration form.
1)Vendor/Business Name/Title: _________________________________________________
Description of Booth: ________________________________________________________________
We have an annual raffle with proceeds from raffle ticket sales going to CasaShanti In Support of Peace Day in the Park. If you would like to donate an item or service for the charity raffle, please list it here and we thank you in advance______________________________________________________________ Booth choices:
Exhibitor (10 x 10 booth):_______
Non-Profit (10 x 10 booth):______
Other size requirement:_________
Food Vendor:____________
Amount of Booth Donation included with Application (Payment in full due with completed registration form to reserve your booth. Payment can be made by cash, charge or check. Please call with credit card information. Make checks payable to: CasaShanti LLC, and mail or deliver to 2052 Cottage St., Fort Myers, FL 33901 $________________________ Cash:____ Check:____ Credit Card:____ Contact
Information Contact Name:_____________________________________________________
Address: _____________________________________________________________________
City / State / Zip: ______________________________________________________________
Phone: ______________________________________________________________________
E-mail: ______________________________________________________________________
Website: _____________________________________________________________________
By signing this contract, I agree that: I have read, understand and agree to abide by the terms and conditions of this contract. As a primary contact person, I agree to be responsible for all payments and fees and to inform all other exhibitors and helpers in my booth of all terms and conditions. I have read and understand the Booth Cancellation/ Refund Policy.
Signature: __________________________________________ Date: ___________________
Sign and return the completed registration form. Make sure that you make a copy for yourself.
Questions? Contact Zachari VanDyne at swfl4peace@email.com or call (239)560-5224